Valleyhi Community Club, Inc.
Minutes of the March 27, 2025 Meeting
Location: Ingalls Creek Enrichment Center
The meeting was called to order by President, Karl Ruether, at 6:01 PM.
The meeting was attended by:
Trustees: Danielle Small, Tom Freeburg, Shane Glasenapp, and Susan Raley
President: Karl Ruether
Vice President: Position Vacant
Secretary: Trustee Volunteer
Treasurer: Community Member Volunteer
Members: Mike Weil, Vicki Streit, Rosie Alaimo, and Steven Dimmitt
Guest: Heather Mondini
Minutes
A MOTION to accept the minutes of the February 20, 2025 meeting was made and approved.
Treasurer’s Report
The report was reviewed and one member indicated she thought an error existed in the February 17, 2025 Summary of Checking and Cash/Assets accounts. It was decided to check in with our Bookkeeper, Jim Weins, and Susan offered to follow up. She will follow-up at the next meeting.
A MOTION to accept the Summary of Checking and Cash/Asset accounts of March 15, 2025 was made and approved.
A Summary of Checking and Cash/Asset Accounts of March 15, 2025 indicated a Water Account balance brought forward of $86,602.57. After checks were written and deposits made, the balance in the Water Account was reconciled on February 28, 2025 at $89,764.66. As of March 15, 2025 the Water Account balance was $94,515.16.The Dedicated Repayment Account had a balance of $1,252.96. The Community Dues Checking Account had a balance of $660.25. The Capital Reserve Checking Account balance was $6,364.26. The Reservoir Replacement Account had a balance of $20,500.00. The Cashmere Valley Bank Savings Account at a rate of 0.05% had a balance of $1,591.03. The First Federal High Yield Savings at a rate of 3.63% had a balance of $52,992.75. The Cashmere Valley Bank Certificate of Deposit at a rate of 4.30% had a balance of $78,132.94.The Total Assets balance was $348,715.80. The 2009 DWSRF Water Project Loan balance as of 9/23/24 had a balance of $113,937.11.
Water System
A review of the leak and the invoice from Rudnick & Sons LLC in the amount of $9,844.89 was discussed. The board indicated appreciation that our Water Manger, Jason Williams, was able to quickly dispatch a crew from Rudnick & Sons to the site on Hansel Lane near the intersection with Ingalls Lane. The crew included a dump truck with trailer, a small backhoe, operators, laborers, a superintendant, a foreman, a 1 ton truck, and 12 ton of gravel. The source of the leak was a 3” feeder line from the old system (pre 2009) that had not been capped off. The line broke, sending a heavy gush of water down the left side of Ingalls Lane. The line was traced back to the area outside the pump house, and that valve was closed. The only water affected by this closure was the standpipe near the office building, also located inside the pump house fence area. A spring project will include work to cap off this line.
A MOTION made and approved to have Shane purchase fitting parts for our new line in the amount of $1500.00 just to have on hand in the event our new line needs to be temporarily repaired.
Tom suggested that extra copies of the new system’s “As Built” drawings be placed in a couple different locations in the event fire erupts in the pump house or office building. One site suggested was the Equipment Shed. At least one other site will be determined.
Unfinished Business
Secretary and Treasurer Positions
We are still looking for a Secretary, a Treasurer, or a person to do a combination of the Secretary and Treasurer work. The board has used the direct approach, so far, asking community members to come forward to fill these positions. They do come with a yearly stipend. If you are a member and are interested in doing this important work in our community, please email us at valleyhiboardcontact @gmail.com.
New Business
DOH Renames the Annual Water Quality Report
This report, usually mailed to members in July has a new name: Consumer Quality Report. As in the past, it will provide information about our water system based on the months from May of one year to June of the following year.
Newsletter Topics
The following topics were mentioned to include in the upcoming Spring Newsletter: ask for volunteers, update on water system assessment fee, date change of next Annual Meeting, communicate the new DWSRF loan balance to be paid off in October 2025, list the new water system maintenance cost for 2025-26, reminders about other important upcoming dates, notice of a trustee position opening, pond update, and spring clean-up.
Spring Clean Up
Saturday, May 3rd is the date selected for the spring clean-up. This year the suggestion was for the community to focus on cleaning up Lot #1. There will be a chipper onsite to deal with the branches, allowing us to avoid a large burn pile. There is some free wood left over from the PUD’s cutting of dead trees. The pieces on the entrance lot at the top are free.
The meeting was adjourned at 7:18 PM.
Per the member’s claim that there was an error in the February 17, 2025 Summary of Checking and Cash/Asset Accounts, no error was found. I spoke with her, and she explained she had neglected to add in one figure into her balance.