Valleyhi Community Club, Inc.
Minutes of June 9, 2024 Annual Membership Meeting
Location: Ingalls Creek Enrichment Center
Board Members Present
Trustees, Tom Freeburg (2), Shane Glasenapp, Susan Raley (2), Danielle Small, and Mike Weil. President, Karl Ruether (3), and Acting Secretary, Peggi Lopez.
Club Members Present in Person
Rosie Alaimo, Alpine Chalets/John Schweizer (2), Keith Bowden, Jay Chapin, Cynthia Collamore (2), Don Conrad, Andrew Disher (3), Karen Eadie, Greg Forinash, Patty Freeburg, Diane and Kelly Gaddis, Icel Garcia (2), Debra Guffin/Bayne, Anthony and Helen Hillock, Wendell Hills, Caitlin Huson (2), Rebecca Harris/Ianniello, Denise Lancaster, Juan Lopez, Kathryn MacCallum (3), Ryan MacPhee, David Martin, David McIntyre, Caitlin Mehall (2), Susan Miller, Jeff & Jan Moore, Mark Nelson, Kathleen and Jim Nies, Sophia & Dave Nobach (2), Raymond & Julie O’Brien, Robert Pierson, Herman Raley, Pat Thomas, Renee Tracy, Ethan & Elizabeth Walrath, Chris & Kim Ward, and Jim Wolf.
John Baird, Roger Breeze, Daniel Buhr, David Carney, William Hanson, Richard Griffin, Charles Jamerson, Jeff and Shellee Potocki, Andrew Rigazio, Audrey Saunders, Robyn Hoffman Smith, Vicki Streit, Jennifer Swalin, Louis Thomas, and Steve Walter. (Two members present by proxy were not in good standing so their proxies were not counted.)
Notice of the meeting was sent by mail and was also posted on the website and the bulletin board.
The proxies were available for members to review at any time during the meeting.
The vote for Trustee Positions 4 and 5 began as members signed in and received their ballots.
The meeting was called to order at 2:00 P.M. by President, Karl Ruether, as members were still arriving and signing in.
Financial Report
Our accountant, Jim Weins, reviewed the Statement of Cash Receipts and Disbursements for Fiscal Year Ending April 30, 2024 with the membership. Total cash receipts were $112,465.83, and total cash disbursements were $81,214.04. This represents an increase in cash of $31,251.79. Cash at the beginning of the year was $101,111.20. After accounting for adjustments including CVB Visa Balances of $10.35, and the increase in cash from year-end of $31,251.79, the total cash at the end of the year was $132,484.64. The cash breakdown is as follows: Accounts Receivable (Cash Basis) at ($7.840.93), Community Dues Checking Account at $5,231.51, Operating Checking Account at $74,682.47, Dedicated Repayment Checking Account at $1,187.20, Capital Reserve Checking Account at $5,780.19, Reservoir Replacement Account at $500.00, Savings Account at $1,590.36, First Federal High Yield Savings Account at $51,353.84, and CVB Visa Card Account with a balance of $0.00.
Jim also reviewed the Running Balance Sheet. This is a simplified recap of the financial year that enables us to compare, at a glance, this fiscal year with previous years. For each year, it shows the balance of funds brought forward, the receipts, the expenses, and the funds on hand at year end. The receipts for this past fiscal year were $112,465.83, the expenses were ($81,092.39), and the funds on hand at year’s end were $132,484.64. This report also allows us to easily track our declining loan balance. The water project loan (DWSRF) balance as of April 30, 2024 was $194,140.09.
Finally, Jim discussed Valleyhi’s 2024/2025 Annual Budget.
From the Candidates
Shane Glasenapp and Jim Nies spoke briefly about why they wish to serve the community as trustees.
Review of 2023 Annual Meeting Minutes
These minutes, which were approved by the Board at the July 2023 board meeting, were reviewed by the membership present with no questions asked. The minutes for this year’s annual meeting will be read and approved at the next regularly scheduled meeting in July of 2024.
Verification of the Quorum
The number needed for a quorum was 39. The total number of members present in person or by proxy was 67, which represented 69 lots or possible votes, thereby satisfying the number needed for a quorum.
Water System Report
Because our Water System Manager was not present, Trustee, Tom Freeburg, provided a short overview of the condition of our water system.
Members Concerns
Annual meter reading and inspection results will be shared with members, and yes, we do have funds set aside for meter replacement.
We may be charged for actual water usage in the future if required by the Department of Health as a loan condition.
The fire hall in Valleyhi is down to one volunteer. The rumor is that a new fire hall will be built near the junction of H97 and US2.
Thank You Gifts
These were presented to Trustee, Mike Weil, Treasurer, Ginger Hall, and Secretary, Peggi Lopez for their service to Valleyhi Community Club.
The last call for ballots to be cast and placed in the ballot box was made at this point. As the potluck began, the ballots were counted by Kim Ward and Susan Miller.
For Position 4, Shane Glasenapp received 60 votes. For Position 5, Jim Nies received 59 votes. Both candidates ran unopposed, with no write-ins.
Karl Ruether announced the results, and the meeting adjourned at 3:20 P.M.