Valleyhi Community Club, Inc.
Annual Meeting June 29, 2025
Ingalls Creek Enrichment Center
The meeting was called to order by President, Karl Ruether, just after 2:00 pm on Sunday
Board Members present were Trustees, Tom Freeburg (2), Jim Nies (2), Susan Raley (2), Shane Glasenapp, and Danielle Small. President, Karl Ruether (3), and Acting Treasurer, Mike Weil.
Community Members present in person were Rosie Alaimo, Jay Chapin, Steve and Cindy Collamore (2), Karen Eadie, Gregory Forinash, Juan and Peggi Lopez, Richard and Susan Miller, Mark Nelson, Sophia and David Nobach (2), Renee Tracy, and James Wolf.
Community Members represented by proxy were David Carney, Andrew Disher (3) Richard Griffin, Scott and Caitlin Huson (2), Robert Pierson, Vicki Streit, Pat Thomas.
Notice of the meeting was sent by mail and was also posted on the website and the bulletin board.
The vote forTrustee Position 1 began as members signed in and received their ballots.
IEC: Amy, from ICEC’s guest services, mentioned upcoming events on their calendar, and described new areas that have been added, specifically the Tea House, which is due to be completed soon.
Running Balance Sheet: Jim Weins prepared a Running Balance Sheet for the Fiscal Year Ends beginning in April 2013 and ending in April 2025, including the DWSRF Loan Balance by year. A copy of that compilation is attached.
A recap of the Funds On Hand at Year End and DWSRF Water Project Loan Balance are included below.
2013 Funds On Hand at Year End: $99,710.55 DWSRF Loan Balance: $618,975.82
2014 Funds On Hand at Year End: $82,759.76 DWSRF Loan Balance: $580,289.93
2015 Funds On Hand at Year End: $74,059.70 DWSRF Loan Balance: $541,603.84
2016 Funds On Hand at Year End: $80,863.79 DWSRF Loan Balance: $502,917.85
2017 Funds On Hand at Year End: $85,968.40 DWSRF Loan Balance: $464,231.86
2018 Funds On Hand at Year End: $70,095.97 DWSRF Loan Balance: $425,545.87
2019 Funds On Hand at Year End: $65,446.60 DWSRF Loan Balance: $388,770.55
2020 Funds On Hand at Year End: $67,719.33 DWSRF Loan Balance: $349,893.49
2021 Funds On Hand at Year End: $65,630.21 DWSRF Loan Balance: $310.955.14
2022 Funds On Hand at Year End: $86,410.47 DWSRF Loan Balance: $272,016.79
2023 Funds On Hand at Year End:$101,111.20 DWSRF Loan Balance: $233,078.44
2024 Funds On Hand at Year End:$132,484.64 DWSRF Loan Balance: $194,140.09
2025 Funds On Hand at Year End:$251,008.42 DWSRF Loan Balance: $113,927.11*
Balance to be verified by DOH
Water Report: Jason Williams, Valleyhi’s Water Manager, spoke next. He said all testing was going well. He mentioned what an improvement it would be for him to have power at the reservoir site. Currently, batteries are used, and in the long winter nights, batteries drain more quickly, requiring him to bring his snowmobile up to access the reservoir and replace batteries.
Overall, he said water usage is both up and down. Some people are conservative and some people are excessive users. He expects to read the meters in the next few days.
Jason explained that some of the meters are crossed, in the vault they are on the wrong side, Joe and Jane’s should be on the right but their meter is on the left. Jason estimates that 98% of the meters were read.
Meters, and all analog devices, have a limited lifespan. Ours were installed in 2009. Meters with newer technology cost $225.00 each.
Loan Payoff: Paying off the 2009 DWSRF Loan is proceeding as planned. DOH has set a new payoff date—November 5, 2025. Thank you to everyone who has paid or is making payments. We will pay off the loan as planned, and because we made an extra loan payment last year from the water account, we will also have funds to begin the engineering paperwork for the new loan application.
New Bookkeeper: Laura Thompson has been contracted as our new bookkeeper, replacing Jim Weins, who has been keeping our books in perfect order for years and years. He is much more than a bookkeeper. He prints all the labels for our mailings, sends the invoices throughout each year, tracks all water, dues and assessment payments, offers suggestions for interest bearing savings accounts, and keeps track of all our spending throughout the year. Thank you, Jim, and welcome, Laura.
Trustee Candidate: Karl Ruether has been living here for a number of years. He thinks it is a wonderful community and that we need to protect our biggest asset—water. Karl wants to see the Reservoir Replacement Project through to completion. He has been President for more than a few years and has always thought it unusual that as President he did not have voting rights. He is looking forward to voting as a Trustee and thinks it would be a good idea to select Trustees from the Board. He talked about how we need volunteer help from everyone to make our community better. Karl has been a Rotary member for some years and mentioned a number of service projects Rotary completes.
Assessment Fee Collection: Congratulations to our community for paying the fee, whether in a lump sum or installments. As of the 26th of June, we have collected $157,092.00. Payments will continue coming in through August 31, 2025. Currently, the outstanding amount is 16%. We will go through a collection process for the remainder. Then, we will seek a new loan and break ground in 2026.
Water System Maintenance Fee: Each year this fee is increased by 5%. This year the Water System Maintenance Fee is $814.82, which is needed to cover operation, some meter replacement, and developing a new line to feed the standpipe near the pump house. Our Pump House electrical is in need of an upgrade. We had an unplanned expense when the 4” live line left over from the old water system broke during the spring thaw, and the cleanup was expensive.
Dues: The $60.00 dues fee is not covering all the expenses for our pond and community properties. We need to look toward increasing that amount. We would like to use a line near the pump house for playground irrigation, the basketball court needs help, and another cabana has been requested.
Quorum & Voting: A quorum was not reached. We were two lot owner votes short. Karl received 37 votes. Given that the votes were close to the needed amount and because the Board is authorized to appoint Trustees, Karl was appointed as our new position 1Trustee.
Thank you to all our Board members for their volunteer time and service to our community.
The meeting was adjourned at 3:02 pm and the potluck began.