Meeting Minutes May 16, 2024
Valleyhi Community Club, Inc.
Minutes of the May 16, 2024 Board Meeting
Location: 97 Rock House
The meeting was called to order at 6:03 P.M. by President Karl Ruether.
Proper notification of the meeting was given, and a quorum was present.
The meeting was attended by:
Trustees: Mike Weil, Danielle Small, Tom Freeburg, Shane Glasenapp, and Susan Raley
President: Karl Ruether
Vice President: Position Vacant
Treasurer: Ginger Hall, not present
Secretary: Position Vacant
Members: Peggi and Juan Lopez, Vicki and James Streit, Susan and Richard Miller, and Jim Nies
Minutes: A MOTION to approve the March meeting minutes as written was made, seconded, and unanimously approved.
Treasurer’s Report
The Summary of Checking and Cash/Assets Accounts as of May 15, 2024 indicated a balance brought forward of $74,824.68. After accounting for deposits made and checks written the balance brought forward was $74,682.47. The Dedicated Repayment Account balance was $1,187.20. The Community Dues Checking Account balance was $4,863.79. The Capital Reserve Checking Account balance was $5,780.19. The Reservoir Replacement Account balance was $500.00. The Cashmere Valley Bank Savings Account balance was $1,590.36. The First Federal High Yield Savings Account balance at 3.92% was $51,353.84. The Accounts Receivable balance was $117,206.17. Our Total Assets balance was $269,343.46. The 2009 DWSRF Water Project Loan balance as of the 9/22/23 payment was $194,140.09.
The Water System Operations Income for the month ending April 30, 2024 was
$165.29.. The Expenses were $1,312.60.
The Community Dues Income for the month ending April 30, 2024 was $0.00, and
the Expenses were $495.35.
A MOTION to approve the May financial statements was made, seconded, and approved.
A MOTION to add Jim Weins’ name to the PayPal access list to allow him to retrieve funds from PayPal and transfer funds to the Water and Dues accounts was made seconded, and unanimously approved.
Water System
The issue of not receiving water sample documentation from the Yakima water-testing company was brought up again. Danielle volunteered to go in person to address this issue. Tom said he would talk with Jason, first.
Reservoir Replacement Account ought to have had $5,000.00 deposited each year since 2021 when it was first opened. Instead of a balance of $500.00, the balance should be $20,500.00.
A MOTION to add $20,000.00 to the Reservoir Replacement Account was made, seconded, and approved.
Tom Freeburg informed us that he and Jason have set a date of June 24, 2024 to walk the water system and develop a meter inspection document, which will inform decisions as to which meters need to be replaced. Once completed, a plan to set up a systematic meter replacement program will begin.
Unfinished Business
The Overflow is now working. A plumbing company has cleared the dirt from the line.
New Business
Pergola: Mike sought two quotes from builders to construct the pergola. That work is in progress right now. The concrete was poured today. James Streit indicated concern that treated wood was being used. He informed us that arsenic is used to treat this type of wood. Danielle will research sails for the pergola roof. Once installed, they will be removed at the beginning of winter and reinstalled the following spring.
Fire Extinguishers: Juan will contact local companies selling extinguishers. Preliminary research indicates that two five pound extinguishers are needed for the pump house and the office buildings. A ten pound extinguisher is recommended for the equipment shed. Approximate costs are $75.00 for the five pound extinguishers and $150.00 for the ten pound one.
A MOTION to purchase three fire extinguishers was made, seconded, and approved.
Annual Meeting and Special Meeting Preparation:
Tom Freeburg had written a Question and Answer document to help members understand the necessity of funding a new reservoir. The document was read and board and community members suggested additions and changes.
Assessment: A discussion began suggesting possible payment options for members to consider in paying the assessment fee of $1300.00 per lot owned to be voted on at the Special Meeting. More discussion is needed to determine the best options.
Riding mower: Mike Weil experienced a fire in the riding mower. He speculates that the vast number of dandelion puffs caused the fire. He was able to put out the fire, but not before irreparable damage was done.
A MOTION to ask Mike to shop for another mower and inform the board members of his finding and then, to purchase a new, more commercial grade mower was made, seconded, and approved by all.
Zoom: Various members of the group, including both board and community members, asked that we look into making board meetings available via Zoom or another platform. More discussion will follow at our next meeting.
At 7:43 P.M. the meeting was adjourned.