Valleyhi Community Club, Inc.

Minutes of the February 20, 2025 Meeting

Location: Ingalls Creek Enrichment Center

The meeting was called to order by Trustee, Danielle Small, at 6:06 PM.

The meeting was attended by:

Trustees: Danielle Small, Tom Freeburg, Jim Nies, Shane Glasenapp, and Susan Raley

President: Absent

Vice President: Position Vacant

Secretary: Trustee Volunteer

Treasurer: Community Member Volunteer

Members: Mike Weil, Vicki Streit, Cindy Collamore, and Steve Collamore

Minutes

The minutes of the July 18, 2024 and the September 19, 2024 meetings were reviewed. Due to stormy weather conditions, the November 20, 2024 meeting was cancelled. The January16, 2025 meeting was rescheduled for February 20, 2025.

A MOTION to accept the minutes of the July 18, 2024 and September 19, 2024 was made and approved.

Treasurer’s Report

A MOTION to accept the following Summaries of Checking and Cash/Asset Accounts as of September 18, 2024, October 16, 2024, November 10, 2024, December 24, 2024, January 10, 2025, and February 17, 2025 was made and approved.

A Summary of Checking and Cash/Asset Accounts of September 18, 2024 indicated a balance brought forward of $134,456.19. After checks were written and deposits made, the Water Account was reconciled as of August, 31, 2024 with a balance of $138,852.42. The Dedicated Repayment Account balance was $1,187.40. The Community Dues Checking Account balance was $511.04. The Capital Reserve Checking Account balance was $5,780.19. The Reservoir Replacement Account balance was $20,500.00. The Cashmere Valley Bank Savings Account at a 0.05% rate had a balance of $1,590.63. The First Federal High Yield Savings Account at a rate of 0.3.92% had a balance of $52,036.68. The Total Assets balance was $443,556.19. The 2009 DWSRF Water Project Loan balance as of 9/22/24 was $194,140.09.

A Summary of Checking and Cash/Asset Accounts of October 16, 2024 indicated a balance brought forward of $196,120.74. After checks were written and deposits made, the Water Account was reconciled as of September 30, 2024 with a balance of $127,236.48. The Dedicated Repayment Account balance was $1,193.23. The Community Dues Checking Account had a balance of $401.04. The Capital Reserve Checking Account balance was $6,364.26. The Reservoir Replacement Account balance was $20,500.00. The Cashmere Valley Bank Savings Account at a 0.05% rate had a balance of $1,590.70. The First Federal High Yield Savings Account at a rate of 3.97% had a balance of $52,202.94.The Total Assets balance was $358,849.46. The 2009 DWSRF Water Project Loan balance as of 9/23/24 was $113,927.11.

A Summary of Checking and Cash/Asset Accounts of November 10, 2024 indicated a balance brought forward of $134,890.14. After checks were written and deposits made, the Water Account was reconciled as of October 31, 2024 with a balance of $92,908.93. The Dedicated Repayment Account balance was $1,252.75. The Community Dues Checking Account balance was $160.25. The Capital Reserve Checking Account balance was $6,364.26. The Reservoir Replacement Account balance was $20,500.00. The Cashmere Valley Bank Savings Account with a 0.05% rate had a balance of $1,590.77. The First Federal High Yield Savings Account with a rate of 3.97% had a balance of $52,364.12. The Cashmere Valley Bank Certificate of Deposit at a rate of 4.30% had a balance of $45,000.00. The Total Assets balance was $355,985.49. The 2009 DWSRF Water Project Loan Balance as of 9/23/24 was $113,927.11.

A Summary of Checking and Cash/Asset Accounts of December 24, 2024 indicated a balance of $96,850.35. After checks were written and deposits made the Water Account was reconciled as of 11/30/24 with a balance of $102,796.28. The Dedicated Repayment Account balance was $1,252.80. The Community Dues Checking Account balance was $660.25. The Capital Reserve Checking Account balance was $6,364.26. The Reservoir Replacement Account balance was $20,500.00. The Cashmere Valley Bank Savings Account at a rate of 0.05% had a balance of $1,590.83. The First Federal High Yield Savings Account at a rate of 3.97% had a balance of $52,520.58. The Cashmere Valley Bank Certificate of Deposit at a rate of $4.30% had a balance of $45,000.00. The Total Assets balance was $352,926.02. The 2009 DWSRF Water Project Loan Balance as of 9/23/24 was $113,927.11.

A Summary of Checking and Cash/Asset Accounts of January 10, 2025 indicated a balance brought forward of $111,596.95. After checks were written and deposits made, the Water Account balance was reconciled as of 12/31/24 and was $111,463.90. The Dedicated Repayment Account balance was $1,252.85. The Community Dues Checking Account balance was $660.25.The Capital Reserve Checking Account balance was $6,364.26. The Reservoir Replacement Account balance was $20,500.00. The Cashmere Valley Bank Savings Account at a rate of 0.05% had a balance of $1,590.90. The First Federal High Yield Savings at a rate of 3.97% had a balance of $52,682.74. The Cashmere Valley Bank Certificate of Deposit at a rate of 4.30% had a balance of $45,000.00. The Total Assets balance was $351,443.16. The 2009 DWSRF Water Project Loan Balance as of 9/23/24 was $113,927.11.

A Summary of Checking and Cash/Assets Accounts of February 17, 2025 indicated a balance brought forward of $114,487.37. After checks were written and deposits made, the Water Account balance was reconciled as of 1/31/25 and was $85,579.21. The Dedicated Repayment Account balance was $1,252.91. The Community Dues Checking Account balance was $660.25. The Capital Reserve Checking Account balance was $6,364.26. The Reservoir Replacement Account balance was $20,500.00. The Cashmere Valley Bank Savings Account at a rate of 0.05% had a balance of $1,590.97. The First Federal High Yield Savings Account at a rate of 3.97% had a balance of $52,845.40. The Cashmere Valley Bank Certificate of Deposit at a rate of 4.30% had a balance of $78,132.94. The Total Assets balance was $350,136.40. The 2009 DWSRF Water Project Loan Balance as of 9/23/24 was $113,927.11.

Water System

Meters: Tom reported on the late summer day he spent with Jason reading meters. A small number of the current meters, which were installed in 2009, can only be read by removing the metal cover and climbing into the vault. This process is time-consuming. Identifying these meters and planning for replacement is a current focus. Only a small number of meters are in this category. The accuracy of some others is in question. As spring arrives, more time will be spent on how best to develop a meter replacement plan. As much as we would like to have meters that can be read from a car driving by, the cost of these meters, not just initially, but yearly to pay for the software to run the program is very high. Currently, we do not think we will be able to recoup the investment for these meters plus yearly software costs. We are reviewing what meters are best for our system and how many meters to buy and install at one time.

Reservoir Options: A few members of the community have been interested in considering a steel reservoir in the common/playground area. After checking with our water engineer, a number of problems were identified: the cost of the steel is higher, a coating needs to be applied on the inner walls, and the cost to maintain steel tanks is also higher. Since we have a gravity water system, if a reservoir were to be placed in the common/playground area, water would need to be pumped up from the flat, lower area to the hillside before gravity could play its part.

Pump House: A community member accompanied, Trustee, Shane Glasenapp, who is an electrician, to the pump house to assess possible upgrades, including a generator to run the pumps if power is out. The need for a generator was discussed. Based on the number of times our power is out and because large generators are so very costly, it was agreed not to pursue a generator purchase. Once we have a new reservoir, the capacity will be enough to maintain water to the community without using a generator. After the reservoir is constructed, the next item on the list will be upgrading the electrical system in the pump house. It was built around 1985 and County Codes have changed significantly since then.

Summary: The board agreed to this plan: #1 Construct a new reservoir, #2 Upgrade the electrical in the pump house, and #3 Purchase meters based on an approved replacement plan.

Unfinished Business

Secretary: Various options for advertising for a Secretary were discussed. One was to post the position on the Valleyhi Facebook page and to offer $200.00 per meeting to take minutes, distribute them to board members, and create agendas, based on board input. Shane agreed to post this. Depending upon response we plan to advertise in local newspapers and on community reader boards.

Treasurer: Mike Weil will continue to complete the Treasurer work until a replacement is found. Thank you, Mike.

2025 Water & Dues Fees: The new Water System Maintenance Fee for 2025 is $814.83. The Dues remain the same as last year at $66.00. The total Water and Dues fees equal $880.83 and are due by May 31, 2025.

New Business

Newsletter: Topics for the next newsletter will be discussed at the March 20, 2025 meeting at The Ingalls Creek Enrichment Center beginning at 6:00 o’clock.

The meeting was adjourned at 7:36 PM