Location: Ingalls Creek Enrichment Center
Minutes of November 16, 2023 Board Meeting
The meeting was called to order at 6:01 P.M. by President, Karl Ruether.
Proper notification of the meeting was given, and a quorum was present.
The meeting was attended by:
Trustees: Mike Weil, Tom Freeburg, and Susan Raley
President: Karl Ruether
Vice President: Position Vacant
Treasurer: Ginger Hall
Secretary: Position Vacant
Members: Peggi and Juan Lopez and Jay Chapin
Absent Trustee: Danielle Small
Minutes: A MOTION to approve the minutes of the September 2023 minutes was made, seconded, and passed.
Treasurer’s Report
The Summary of Checking and Cash/Assets Accounts as of November 15, 2023 indicated a balance brought forward of $82,774.43. After accounting for deposits made and checks written, the balance amount was $80,226.41. The Dedicated Repayment Account balance was $1,179.70. The Community Dues Checking Account balance was $7,937.03. The Capital Reserve Checking Account balance was $5,780.19. The Reservoir Replacement Account balance was $500.00. The Savings Account balance at $0.05% was $1,589.97. The First Federal High Yield Savings Account balance at $3.30% was $50,299.09. The Accounts Receivable balance was $24,284.30. Our Total Assets balance was $171,796.69. The 2009 DWSRF Project Loan balance is $194,140.09.
The Water System Operations Income for the month ending October 31, 2023 was $242.50 and Expenses were $3,313.84.
The Community Dues Income for the month ending October 31, 2023 was $35.00 and Expenses were $1,340.80.
A MOTION to approve the Treasurer’s Report was made, seconded, and approved.
Water System
Reservoir Replacement Project Funding: A discussion centered on a letter to be sent to members outlining the options for our water reservoir replacement. These options include assessing all property members for an amount equal to the amount needed to build the reservoir. We will have an exact cost estimate within the next couple of months. Included in this estimate will be money to improve the road access and to install power to the site. This option would offer us the most immediate building option. A second option will be to assess all property members an amount sufficient to pay off both the existing DWSRF Loan with the Washington State Department of Health, $194,140.09, as well as an amount to pay for initial engineering design and pre-construction costs. Then, we would apply for another DWSRF Loan, which would put us about 2 years out from construction. If we opt to apply for a RD Apply loan with the United States Department of Agriculture, we will need to do more research. The timeline for construction to begin with USDA funds is expected to be 2 years out. We are currently working on a draft of this funding letter, which we anticipate sending to members in January or February. Knowing that member input will be needed at a Special Meeting, we are discussing the possibility of having a Special Meeting follow the Annual Meeting in June.
Unfinished Business
Generator: No new news
New Water Master Contract: no new news. The Water Master is satisfied with his current contract. Negotiations will continue as needed.
Recruitment for Secretary Position: No volunteers have made contact. Some names of possible candidates were discussed. Letters of interest will be sent to them.
Letter of Demand: Our attorney has offered her input. We are weighing options.
New Business
Gibbs Graphics will continue to host our community website, but will be discontinuing their content-loading work as of the end of 2023. Tom has agreed to take on this job.
Member’s Concerns: Jay Chapin reported that his neighbor, Bob Kominski, might have a water leak. We will find contact information for Bob, call him, and request permission to investigate. After the meeting, we were informed that Bob has a leaky sink faucet. Jim Wolf has volunteered to contact Bob and check out the situation. Thanks, Jim.
Volunteer to Complete Lisa Estey’s Trustee Position: Lisa resigned her Trustee Position when she moved earlier this autumn. Shane Glasenapp has agreed to complete her term, which ends in June 2024. A MOTION to have Shane complete Lisa’s term was made, seconded, and approved.
The meeting was adjourned at 7:15 P.M.